Chapter Hub

Chapter Hub

Welcome!

Find everything you need to know about processes and procedures that are key to your chapter's work with Room to Read. Don't forget to check out our Resource Hub for social media resources, printables and event kits.

By using the Chapter Hub, you agree to our Volunteer Terms of Agreement.

Important Announcements

COVID-19: The Need With more than 1.5 billion children out of school due to COVID-19, the need for education has never been more urgent. Click here to download a one-pager on Room to Read's response. COVID-19 Response
COVID-19: Your Ideas Do you have ideas for virtual events? Peer to peer challenges? Please share your ideas with chapters@roomtoread.org and we will compile and share a list with all chapters. Email the Chapter Team
COVID-19: Take Action Room to Read’s distance learning programs serve as an essential lifeline to the world’s most vulnerable children. Learn more about our educational interventions here. Education Endures Info Sheet
Liza Koshy Documentary Check out a YouTube documentary featuring Liza Koshy on her trip to Vietnam with Room to Read's GEP participants and Michelle Obama. The documentary will be released on March 28th (US time zones) Liza Koshy's Channel
Chapter Leadership Call Thank you for joining our Quarterly Call on March 25th! Please check your email for notes, and see the link below for a recording. Chapter Leadership Call Recording
Regional Chapter Summit The first Regional Chapter Summit in Clinton, NJ has been postponed due to COVID-19. Please check back later for updates.

Resources

New to Chapters? Need a Refresher? Check out our NEW chapter leadership onboarding packet for an in depth guide to chapter management.


Leading a chapter is hard work, but we have the resources you need to aid your efforts. Whether it's creating an annual plan or finding our Chapter Leader Facebook group, we have you covered. 

 

Chapter Management How To's

Set your chapter up for success by checking out these useful how-to's! From volunteer recruitment to new leadership, learn how to maximize your impact today. 

New volunteer sign-ups will be linked directly to your official chapter email address (ex: aspen@roomtoread.org). This means you will get real-time notifications of volunteer interest, hooray!

Quick tip: Create a new volunteer interest survey and link it to the auto reply of your chapter's email. It's a simple way to get a sense of a new volunteer's interests and what they can bring to your team.


Does your chapter need a Communications Officer, Event Coordinator, or Students Helping Students Lead? Here are a few tips to recruit for your chapter’s volunteer needs.

  1. Post a Volunteer Job Description on websites such as Idealist and Volunteer Match. Be sure to spread the word through your own network and chapter members. Consider posting on your chapter website, chapter social media feeds, and including a note about it in your chapter volunteer emails and newsletters.

  2. Hold volunteer interviews to find the perfect fit for your chapter’s needs and personality. This can be a one-on-one interview with the Volunteer Coordinator or Chapter Leader, or a panel discussion with your Core Committee.

  3. Welcome a new member to your chapter community by officially announcing your newly filled role at the next chapter meeting!

Do you need to create a Volunteer Job Description? Consider using our sample guide below, which informs applicants of Room to Read’s mission, as well as including a position overview and required qualifications.

  1. Organization Profile. Begin with a brief description of our mission and programs.

  2. Position Overview. Describe the position with an honest and transparent voice, while getting the applicant excited about the opportunity. You may wish to include bullet points that:

    Describe the position’s role within the chapter, explaining why it is important and how the position will impact the chapter’s success.

    Include reporting structure, when applicable.

    List the expected length of the role and the number of dedicated hours anticipated per month.

    Identify the skills the applicant will develop and the networking opportunities available, including the intangible benefits the volunteer will receive.

    Identify your required and preferred skill set. Examples of Required Skills:

    Interest in learning about chapter level development work at a non-profit.

    Extremely detail oriented, accurate, and organized.

    Adept at using Microsoft Excel and Microsoft Word.

    Results oriented.

    Proficiency in oral and written English.

    Ability to juggle multiple priorities simultaneously and take initiative.

    Work well independently as well as part of a team

    Examples of Preferred Skills:

    Experience working with Microsoft PowerPoint.

    Experience living or working in our community.

    Prior success working closely and building relationships with diverse groups of people.

    Effectiveness in working or volunteering in a non-profit organization that is focused on maintaining high quality work and low overhead.

    Proven track record of achieving results.

    Flexibility to take on ad hoc projects as needed

  3. Compensation. Please include information on the many intangible benefits of volunteering with your chapter. 

    Example of benefits: 
    This is a volunteer opportunity and compensation will not be offered. However, this volunteer position offers a unique opportunity to gain insight to chapter-level development work within a non-profit and be part of an innovative, meaningful, fun, and rapidly growing organization that is changing the world through the lifelong gift of education.

  4. Application Procedure. As a final note, please provide details on who the applicant should contact, what information you require, such as a resume or letters of recommendation, and what the next step is within the application process.

    Don't forget to reach out to your network of Chapter Leaders in the Facebook group if you are looking for examples of specific Volunteer Job Descriptions.

Do you have a new Chapter Leader? Be sure to sign them up for our Global and Chapter Team communications by emailing chapters@roomtoread.org with their full name, contact information and chapter. And don’t forget to have them join the Chapter Leader Facebook group!


If there is a discrepancy between your Chapter Webpage thermostat and donations this calendar year which you know have come in, please fill out our Chapter Funds Inquiry Form and allow two weeks to see your webpage updated with gifts. If there are any questions on your inquiry a Room to Read staff member will be in touch.


Complete your Chapter Annual Plan to identify your team’s collective goals and intentions for the year. This snapshot of your plans will help to inform both your chapter team and the Global Office, and provide a starting point and guideline for your efforts.

Once completed, send your Chapter Annual Plan to your Global Chapter Contact so we know what your goals are and can discuss how we can help you reach them. Happy planning! 


Room to Read hosts a "Chapter Journey" (previous called "Chapter Treks") every OTHER year. Out most recent treks include: Tanzania in 2018, Sri Lanka in 2016, Laos in 2014 and Nepal in 2012.

The next Chapter Journey will be in 2020. Stay tuned for information on our next chapter trek!

Learn More


Printables for Chapter Management

Chapter Annual Plan

Helpful Links for Chapter Management

Tanzania Chapter Trek 2018

Chapter Leader Facebook Group

Join the Chapter Leadership Facebook Page

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