VOLUNTEER POSITIONS with ROOM to READ VICTORIA
OFFICER POSITION
Chapter Co-Leader
Purpose: The Chapter Co-Leader is responsible for the overall strategy and successful coordination of the Chapter.
Location: Victoria, BC
Key Responsibilities:
- Leads informative and engaging Chapter and Officer meetings.
- Represents the Chapter externally.
- Works with the RtR Advisor to ensure that the Chapter is meeting guidelines and requirements set forth by RtR.
- Facilitates Chapter goal-setting and annual planning.
- Ensures that all members and officers are aware of the chapter structure.
- Works with the Membership Officer to implement an annual Volunteer/Membership Recognition event.
- Supervises and assists Chapter Officers in fulfilling their roles.
- Creates and implements a Leadership Succession Plan.
- Oversees the nomination and election of Chapter Officers.
Reports to: Room to Read Contact at Head Office
Length of Appointment: The Chapter Co-Leader is elected to a two year position.
Time Commitment: An estimated 15-25 hours per month. The Chapter Co-Leader is expected to attend bi-monthly chapter meetings and monthly officer meetings.
Qualifications: Dedication to the mission of Room to Read. Contacts and networks within the chapter’s city. Strong leadership ability.
Support: Room to Read facilitates monthly Chapter Education Series workshops, as well as an annual Chapter Leadership Conference for Chapter Co-Leaders.
OFFICER POSITION
Communications Officer
Purpose: The Communications Officer is responsible for external and internal chapter communication strategy and implementation. This includes ensuring the chapter’s overall compliance with Room to Read’s Marketing and Communications Guidelines.
Location: Victoria, BC
Key Responsibilities:
- Updates Chapter website with upcoming meeting and event information.
- Works with Membership Officer to send emails about meetings and events.
- Works with Event Coordinators to externally publicize events.
- Seeks local media and print opportunities to publicize the chapter’s activities in support of Room to Read.
- Oversees and guides any Communications Volunteers that the chapter enlists.
- If applicable: Acts as the Chapter Newsletter Editor (coordinates content of chapter newsletter).
Reports to: Chapter Co-Leaders
Length of Appointment: The Communications Officer is a two year position.
Time Commitment: An estimated 10-15 hours per month. The Communications Officer is expected to attend bi-monthly chapter meetings and monthly officer meetings.
Qualifications: Some prior experience in public relations, communications or journalism. Friendly, problem-solving ability, dependability.
Support: Room to Read will facilitate two online meetings annually specifically to address the training and support needs of Communications Officers.
OFFICER POSITION
Events Officer
Purpose: The Events Officer oversees the successful implementation of events held by the Chapter. The Events Officer acts as a mentor to Event Coordinators, providing advice and support during the event planning process. The Events Officer DOES NOT plan events, but instead helps to guide Event Coordinators on the events they are planning.
Location: Victoria, BC
Key Responsibilities:
- Maintains a calendar of events
- Facilitates an initial planning meeting with each Event Coordinator
- Facilitates meetings of the Signature Event Committee
- Offers suggestions on budget planning and event flow
- Makes follow-up phone calls and check-ins with the Event Coordinators
- Answers questions related to the RtR Global Office event guidelines
Reports to: Chapter Co-Leaders
Length of Appointment: The Events Officer is a two year position.
Time Commitment: An estimated 10 - 15 hours per month. The Events Officer is expected to attend bi-monthly chapter meetings and monthly officer meetings.
Qualifications: Event planning experience. Coordination of at least one event benefitting Room to Read’s mission. Pleasant manner, patience, problem-solving ability, dependability.
Support: Room to Read will facilitate two online meetings annually specifically to address the training and support needs of Events Officers.
OFFICER POSITION
Volunteer & Membership Officer
Purpose: The Volunteer & Membership Officer is responsible for management of chapter members and volunteers. This includes recruitment, recognition and retention of members and volunteers.
Location: Victoria, BC
Key Responsibilities:
- Seeks innovative ways to recruit new members to the chapter.
- Creates a welcoming environment for new members and helps new members determine how they can best get involved.
- Works with Communications Officer to ensure that members are informed of chapter meetings and events.
- Works with Event Coordinators to drive attendance at large events.
- Works with the Chapter Co-Leaders to organize at least one member recognition event per year.
Reports to: Chapter Co-Leaders
Length of Appointment: The Membership Officer is a two year position.
Time Commitment: An estimated 10 - 15 hours per month. The Volunteer and Membership Officer is expected to attend bi-monthly chapter meetings and monthly officer meetings.
Qualifications: Friendly, outgoing personality. Some prior experience managing volunteers or staff. Pleasant manner, patience, problem-solving ability, dependability.
Support: Room to Read will facilitate two online meetings annually specifically to address the training and support needs of Membership Officers.
VOLUNTEER POSITION
Event Coordinator
Purpose: The Victoria Chapter is seeking multiple individuals to be designated Event Coordinators. Each Event Coordinator is responsible for creating and coordinating a specific event that will help the chapter meet its goals. Event Coordinators may partner with one another in order to carry out an event. The size and type of event may vary. Some examples of events include: Beers for Books, Bubbly for Books, Author/Book events, Cocktail parties, Africa/Asia Awareness events, Women’s Luncheons, Yogathon, and Book swaps.
Location: Victoria, BC
Key Responsibilities:
- Works with Chapter Leaders and Event Officer to determine the type of event, timing, and broad event strategy.
- Works with Events Officer to create goals, timeline and anticipated budget for event.
- Completes all necessary steps to coordinating a successful event, including:
- Securing donations/sponsorships of space, food, beverages, and other resources for the event.
- Seeking innovative and creative ways to make the event fun and well-attended.
- Acting as the main point of contact for every aspect of the event.
- Works with Communications Officer to externally and internally publicize the event.
- Works with Membership Officer to recruit necessary volunteers for the event.
Reports to: Event Officer
Length of Appointment: An estimated 3-6 months.
Time Commitment: An estimated 30 hours per month. The Event Coordinator is a short-term volunteer, but requires a significant commitment of time during that period.
Qualifications: Dependability, perseverance, dedication, creativity.
Support: Room to Read has multiple planning documents and videos that are resources for Event Coordinators.
VOLUNTEER POSITION
Signature Event Committee Member
Purpose: The Victoria Chapter is seeking multiple individuals to be designated Signature Event Committee Members. Signature Event Committee Members are responsible for creating and coordinating an annual Signature Event that will help the chapter meet its revenue goals. Examples of Signature Events include: Galas, Walk/Run Events, Banquets, and Concerts.
Location: Victoria, BC
Key Responsibilities:
- Works with Chapter Leaders and Event Officer to determine the theme of the Signature Event, goals, timeline, and anticipated budget for event.
- Committee Members work together to coordinate a successful Signature Event, including:
- Securing donations/sponsorships of space, food, beverages, and other resources for the event.
- Seeking innovative and creative ways to make the event fun and well-attended.
- Works with Communications Officer to externally and internally publicize the event.
- Works with Membership Officer to recruit necessary volunteers for the event.
Reports to: Chapter Co-Leaders and Event Officer
Length of Appointment: An estimated 6-9 months.
Time Commitment: An estimated 10-15 hours per month. A Signature Event Committee member must commit to attending multiple event committee meetings as well as working on designated tasks outside of meetings.
Qualifications: Dependability, perseverance, dedication, creativity.
Support: Room to Read has multiple planning documents and videos that are resources for Signature Event Coordinators.
VOLUNTEER POSITION
Communications Volunteer
Purpose: The Victoria Chapter is seeking 2-3 individuals to be designated Communications Volunteers. Communications Volunteers are responsible for crafting external and internal chapter communications.
Location: Victoria, BC
Key Responsibilities:
- Communications Volunteers complete one or more of the following:
- Regularly update and respond to comments on the Chapters Facebook page.
- Regularly tweet about chapter events and general Room to Read news.
- Write articles for the Chapter Newsletter.
- Take photos at Chapter gatherings and events.
- Take minutes at Chapter meetings.
- Represents Chapter at SHS activities as needed.
- Seek innovative and creative ways to publicize chapter activities.
Reports to: Communications Officer
Length of Appointment: Communications Volunteers are expected to commit to the Chapter for a minimum of 12 months.
Time Commitment: An estimated 5 - 8 hours per month.
Qualifications: Strong written and verbal communication skills. Dedication to the Room to Read mission.
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